This Candidate Privacy Notice explains what we do with your personal data, whether we are in the process of helping you find a job, continuing our relationship with you, providing you with a service, or you are visiting our website. It describes how we collect, use and process your personal data and how, in doing so, we comply with our legal obligations to you. Your privacy is important to us and we are committed to protecting and safeguarding your data privacy rights. This Privacy Policy applies to the personal data of our Website Users, Candidates and Clients.
For the purposes of applicable data protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR”), the company responsible for your personal data can be found here:
The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.
You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you, we will only use your personal data in accordance with the terms of the following statement.
a. Purpose of processing and legal basis
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:
b. Categories of data
Where your personal data and/or sensitive personal data has been obtained from a 3rd Party, the Company has collected the following personal data on you:
Personal data
Sensitive personal data
Source of the personal data:
The Company sourced your personal data/sensitive personal data:
c. Legitimate interest
Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:
d. Recipient/s of data
The Company will process your personal data and/or sensitive personal data with the following recipients:
e. Statutory/contractual requirement
Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:
The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records. The personal and sensitive data for candidates that we placed into permanent roles will be kept on our recruitment system, Bullhorn, for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.
Where the Company has obtained your consent to process your personal and sensitive personal data, we will do so in line with our data retention policy. Upon expiry of that period, the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data and sensitive personal data.
In addition to the above, Consent will be requested to keep personal and sensitive data for a two-year period and further consent will be requested after that time.
Please be aware that you have the following data protection rights:
The Company sourced your personal data/sensitive personal data by the following means:
If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Robert Scott, Data Protection Officer, 23 Walker Avenue, Stratford Business Village, Wolverton Mill, Milton Keynes, MK12 5TW. 01908 061400, gdpr@aaronwallis.co.uk
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at www.ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.
The full Aaron Wallis Privacy Policy can be accessed here
Copyright | Disclaimer | Site Map | Terms of Use | Privacy & Cookies Policy © Aaron Wallis Recruitment and Training Limited. All Rights Reserved. Registered in England No. 6356563.