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When looking to hire a new employee for your business, it’s a good idea to draft a job and person specification to help you in your recruitment process. These two documents will save you a lot of time in the long run, as well as making your hiring process and decision as effective and efficient as possible. Here’s our guide on the difference between the two documents, and some pointers to help you write them.


What’s the Difference Between a Job and Person Specification? 

Job Specification

A job spec details the roles and functions of the individual that you're looking to recruit. This includes the day-to-day responsibilities of the vacancy as well as the job title, host department and who the successful candidate will report into.

Person Specification

A person spec is the details and profile of what your ideal candidate would look like. This includes everything from the skills, qualifications, or experience you want your dream employee to own, as well as the personal characteristics and traits which would help them fulfil the role.

Why Should You Write Both Specifications? 

  • It will help your recruitment consultant – in the majority of cases, a job and person specification are handed to the team looking after your recruitment process, for instance your HR department or a recruitment agency. Giving your recruiter a comprehensive brief of the role to fill and the person to find will increase their chances of finding that candidate quickly and effectively.

  • It will narrow the pool of applicants – detailed specifications let applicants know exactly who you’re looking for, and will increase your chances of the right person applying for your role. This can help to cut unsuitable candidates at the first step, by giving them some criteria they need to meet to be considered for the role.

  • You can use the documents as a checklist - when evaluating applications, it can be useful to refer back to these two specifications, which will ultimately stop you from missing something and save you time in the process. 

  • They will probably be useful in the future – particularly if you’re an employer for a large business, you will have similar roles in your organisation and you can re-use these documents for other recruitment processes. Alongside this, in the long-term you may have to recruit for the same role again!


What Should You Include in Job and Person Specifications?

We have written a detailed guide on how to write job and person specifications – but here are some key things to include in the documents:

Job Specification

  1. The Job title – where do they fit in the company?
  2. The location of the role – where will they be working from day-to-day?
  3. The general objectives of the job – what are they working towards?
  4. Responsibilities of the job – what are they in charge of? Who are they in charge of?
  5. Salary & benefit package – what is the basic salary? Is there a bonus structure?


Person Specification

  1. The level of experience required – how many years do they need to have completed in a similar role?
  2. Qualifications & education – are there any specific qualifications a candidate needs to have? Are you looking for someone with a degree?
  3. The skills needed to fill the role – this element can cover a broad range of things e.g, leadership, technical, or communicative qualities which the ideal candidate would have.
  4. Interests– this is often a ‘nice-to-have’ rather than mandatory, but sometimes you will have a clear picture of a candidate and their interests will matter!


Job and Person Specification Checklist

Here at Aaron Wallis, we have written this checklist to aid you writing your specifications. By following this list of questions, you will have written a successful person and job specification:



Mandatory, Essential and Preferred Attributes (MEP)

Once you’ve drawn up a list of requirements for the role, we think using the system MEP is useful for evaluating candidates.  Now, this is really quite simple, once you've got your list:

  • M is Mandatory. This is what the individual has to display in their CV in order for them to attend the interview. 
  • E is for Essential. This is what the candidate has to display at the interview for you to employ them.
  • P is Preferred-- the 'nice to haves'. The things that would be the icing on the cake, but aren't necessarily essential.

This system can be used throughout the recruitment process and can be really important for making sure you get your priorities right when considering candidates!

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We appointed Aaron Wallis in February and the successful candidate, out of the six which Aaron Wallis introduced, was able to join Alphametrics before the end of April. The whole process took less than three months. I would recommend Aaron Wallis’ services to others without hesitation.

Chief Financial Officer, Alphametrics

Rob’s knowledge of the recruitment industry and his thoughts and how to make it better for his clients have always been eye opening. I would recommend Rob to anybody who is looking for a professional, knowledgeable and flexible recruitment specialist.

CEO, Friday Ad Online Services

Since joining DSGi, Rob has been a supplier of permanent staff and has performed to an extremely high standard, successfully filling 98% of roles he has worked on. If anyone is looking for a good sales and marketing based consultancy with an informal yet professional approach, I would recommend Rob.

Senior Recruitment Consultant, DSG International

I really liked the YouTube presentations which made the service seem both simple and accessible. The company came to see me, and my management team, at short notice to present their service and I liked the support and advice that I received about maximising the results from the applicant.

Managing Director, Leisuresec plc

I have always found Rob to be very knowledgeable about our industry sector, and it is refreshing to see after all of these years that Rob continues to quickly and accurately understand my requirements.

HR and General Manager, THK

Rob is a true recruitment professional that goes the extra mile that I have never experienced from any other recruitment agency before. If you need sales people call Rob or someone in his team, as they really are experts in sales recruitment.

Sales Director, Inside Business

Giles is highly professional and was a pleasure to work with. He achieves excellent results through his personable skills and tenacity. I have no hesitation in recommending Giles to anyone who considers employing his services.

Commercial Director, G4S Government & Outsourcing Solutions

Aaron Wallis has continuously provided us with suitable candidates that have been proactively sourced. Having used countless recruitment companies, Aaron Wallis are the only company that I can count on to deliver.

Managing Director, JARK Healthcare Recruitment

In an industry where people over promise and under deliver, Rob and his teams have consistently provided a high-quality service. It is great to deal with someone that has an excellent understanding of UK industry, and a passion for sales.

Sales Manager, TR Fasteners

I just wanted to thank you for your help with our recruitment process which went very smoothly and has – we hope – found us just the person for the job!

Managing Director, Citrefine International Ltd

Giles Phillips is a rare find in the minefield of sales recruitment; an honest and thoughtful recruiter who considers the needs of both the client AND the candidate to create perfect role matches. I look forward to working with him again in the future.

Marketing Director, City of London Police

I have used Aaron Wallis to fill a number of our Sales Development Manager roles and I have found them to provide a very professional service. I will use their services again in future recruitment campaigns.

HR Business Partner, Greene King

We were impressed not only by the quality of candidates you found for us but also the level of information, preparation and qualification you put into the process. You continually kept us informed of each person’s feelings about the process, which is very important but often overlooked. I am looking forward to working with your company again in the future.

Commercial Director, Incentive Facilities Management

I found Aaron Wallis to be very professional and efficient, taking time to understand the role and the type of candidate we were looking for. The candidates they put forward met our criteria and were of a high standard. The service they provided was exemplary and I would have no hesitation in recommending them, and will certainly consider using them again in the future.

HR Assistant, Fischer Connectors Ltd

Understood the type of person we were looking for and good follow ups - not too frequent.

Managing Director, bigHead Bonding Fasteners Ltd

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Less than two weeks after joining Aaron Wallis I was offered my new job. I got a £10,000 rise in my basic salary, car allowance, a laptop and many other perks, which will help to further my career. I definitely would not have found my dream job without the help of Aaron Wallis.

C. Hoy, Candidate

I can honestly say that the time and expertise you gave me was way beyond any other recruitment consultant I dealt with. You are a rarity in your industry.

S. Akers, Candidate

Fantastic service, helped me find my ideal job quickly and smoothly. Would highly recommend them

C. Caine, Candidate

Excellent experience from first contact to ultimately securing a suitable placement. Giles looked after me in a very professional and friendly manner. He used his expertise and experience to ensure I was put forward for the most suitable positions for my skill set and found me a new role very quickly. I can't recommend Aaron Wallis Sales Recruitment highly enough.

M. Green, Candidate

I've had a really good experience working with Giles Phillips at Aaron Wallis. From initial contact to the finer details of securing the job, he has been very professional and a pleasure to work with.

M. Shutt, Candidate

The Recruitment agent I used, Simon, was extremely helpful and really went the extra mile to ensure all of my questions were answered, and that I felt as comfortable and prepared as possible. Very professional company and would definitely recommend to others. Thank you Aaron Wallis!

A. Callaby, Candidate

Good swift process with Aaron Wallis, informative regarding the role and the process was moved at a good pace with healthy interaction. Would recommend them to anyone pursuing a change.

S. Bartlett, Candidate

A great recruitment company to work with. Excellent experience with Aaron Wallis through the entire recruitment process. The team was really professional and extremely helpful. Darren was a pleasure to work with. He was friendly, supportive and gave me great advice. Thank you very much!

A. Bauchet, Candidate

Aaron Wallis helped me secure a position I really wanted. Giles saught to keep me updated with all the details preceding interviews and after with feedback. I would highly recommend Giles and Aaron Wallis Sales Recruitment.

L. Taylor, Candidate

I have to say coming across and having dealings with Aaron Wallis proved to be very successful. Being highly experienced did not seem to count for much during my job search bit a conversation with Robert Scott gave me a real confidence boost and enabled to get a position at the age of 63. Great service!!!!!!

D. Burgess, Candidate

Perfect from start to finish. Simon deserves a shout out. Best recruiter there is. If you need a job, this guy will get you one. He's like the super man of recruiters. Top man, can't recommend him enough.

M. Crisp, Candidate

Really excellent experience dealing with Aaron Wallis. Liam Oakes who helped me get a great job was brilliant. Kept me up to date during the process and offered great help and advice, and a thoroughly nice guy. Highly recommended!

J. Hathaway, Candidate

Aaron Wallis Sales Recruitment are a very friendly and professional recruitment organisation who listen to your needs, work with you and act on your behalf which sets them apart from many of their competitors who in my experience are willing to throw anything at you. We discussed my history, my preferences and my wishes - one opportunity was introduced. It was perfect. I start at the end of June.

R. Buckley, Candidate

Excellent service, very professional and friendly, would and have, recommended Aaron Wallis.

E. Heley, Candidate

Aaron Wallis have provided me with an excellent service, Giles went out of his way to help me preparing for my interview and supported me through all the processes. If you need an agency to give you a fully professional and consultative approach to finding you a new career move, the Aaron Wallis can certainly provide this for you.

D. Richards, Candidate

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